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Mentor reports

Our mentor report form is your way to let us know how your mentoring session went, submit network connection request, or propose a work experience placement - all in one spot!

Mentoring Meeting Report

We use these reports to ensure we’re offering you and your mentee the best support possible and we aim to reply to every report within two weeks of hearing from you. To make the process smoother, please try to use your mentee's full name and the email address that you used to register as a mentor.

Wish List Request

Tap into our Network of over 7,000 creative professionals! On behalf of your mentee, you can request a chat with a professional within our network.

Work Experience Placement Proposal

It's ah-may-zing when mentors are able to offer work placement opportunities for their mentees! We just need you to send us some paperwork one month before the placement begins. Use this form to do so!

Need any help or advice?

Contact your Area Officer or mentoring@arts-emergency.org

If you have any safeguarding concerns, you can report your concern, find advice and contact our team here.

Mentor Report

Mentor Report

Thanks for using your bespoke reporting link! By using this link, you don't need to write names or emails.

Prefill





Your Mentoring Details







Meeting Report




(e.g. was it a one to one session, where did you meet, did you meet anyone else, did you talk or do an activity)




If you have a safeguarding concern please get in touch through our safeguarding form



About Wish List Requests

Arts Emergency has an amazing network of thousands of creative and cultural professionals who’ve all volunteered to support our mission and the young people we work with. Let us know what you need and we’ll ask the Network! 

You can only can submit 
one request to the Wish List per month. This is because there is a limited number of requests that we can process each month. 

Time scale

We send Wish Lists out to the Network at the beginning of every month. Please note, it usually takes us at least one month to sort out your request.

Meeting arrangements  
If someone in the Network agrees to support you, we will connect you and you can then arrange the date and time of the meeting.

Connection Reports
After you and your mentee meet up with someone in the network, your mentee will have to send us a connection report before they can be put in contact with someone else.

For more information please see our Wish List FAQ page.
Safeguarding
If your mentee is under 18, you will need to attend any meetings with the Network member, and be cc'd in all email correspondence.

If they're 18 or over, we think it's still nice for you to be there to support them, but it's not compulsory.
Who would you like to be connected with?



Requests usually take at least 1 month to organise. If your request is time sensitive please give us a bit more info i.e. is there a particular date you need this by?

About Work Experience Placements
We love it when mentors are able to offer work placement opportunities for their mentees!  We just need you to send us some paperwork one month before the placement begins. 
To arrange a work experience placement for your mentee, the key pieces of information that we ask you to provide: 

  1. The contact details of yourself, your mentee and the organisation
  2. The dates you’re looking to host your mentee
  3. Confirmation on whether it’s online, on-site, or hybrid. Freelancers, sole-traders and organisations can offer online placements. Only organisations with an office can offer on-site or hybrid (a mix of online and onsite) placements.
  4. A completed risk assessment
  5. Expenses/wages information
  6. (If the placement is on-site or hybrid) a valid Employers Liability Insurance certificate.

Important documents you’ll need:  


Work experience guidance pack: Contains all the information you might need for running work experience. (Large text version of the guidance pack.)


Organisation code of conduct: You must read and agree to this code via this form before you offer us a work placement. (Large text version of the code of conduct.)


Select the relevant risk assessment template for you to fill out and send to us: 

On-site risk assessment template

Online risk assessment template

Hybrid risk assessment template



Placement Organisation Details










Placement Dates
Please select the start and end date of this placement.


Placement Expenses
Each Arts Emergency work experience placement should run for at least five working days. 

If the placement is unpaid and on-site/hybrid, the placement provider must also provide lunch and travel expenses.  

Placements can last up to 2 weeks/10 working days. However, if a placement is longer than five days, placement providers must pay the young person/people the Living Wage. With paid placements, providing expenses on top of the Living Wage is optional.


Our recommendation is £15 a day.

Risk Assessment


To download an on-site placement risk assessment template click here.
To download an online placement risk assessment template click here.
To download a hybrid placement risk assessment template click here.

Employer's Liability Insurance
Please check that the expiry date of your certificate is before the end date of the placement that you are proposing. 




Placement Provider Code of Conduct
Our Code of Conduct for organisations outlines the behaviours Arts Emergency expects from all organisations we work with, whether the work is in person, online, paid or a work experience placement. These guidelines are to help your organisation treat young people fairly, with the respect and care they deserve.

Before submitting, please read our Code of Conduct for organisations.