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Mentor reports

Our mentor report form is your way to let us know how your mentoring session went, submit network connection request, or propose a work experience placement - all in one spot!

Mentoring Meeting Report

We use these reports to ensure we’re offering you and your mentee the best support possible and we aim to reply to every report within two weeks of hearing from you. To make the process smoother, please try to use your mentee's full name and the email address that you used to register as a mentor.

Wish List Request

Tap into our Network of over 7,000 creative professionals! On behalf of your mentee, you can request a chat with a professional within our network.

Work Experience Placement Proposal

It's ah-may-zing when mentors are able to offer work placement opportunities for their mentees! We just need you to send us some paperwork one month before the placement begins. Use this form to do so!

Need any help or advice?

Contact your Area Officer or mentoring@arts-emergency.org

If you have any safeguarding concerns, you can report your concern, find advice and contact our team here.

Mentor Report

Mentor Reports

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Your Contact Details






Please tell us the name of your nearest city.
Your Young Mentee's Details



What would you like to do?
Please select all that apply.
About Wish List Requests

Arts Emergency an amazing support network made up of over 7,000 creative and cultural professionals who’ve all volunteered to share advice with our young people. Let us know what you need and we’ll ask our Network. On behalf of your mentee, you can request a chat with a professional within our network.

Remember! You can only can submit 
one request to the Wish List per month. This is because there is a limited number of requests that we can process each month. 
 
If you have a work placement request for your mentee, please do not make a Wish List request. Please ask your mentee to complete the work placement interest form instead of making a Wish List Request. 

For resources such as vouchers for books, materials or equipment to support creative/educational development, Young people can request their own resources using the form on the Ask Arts Emergency page. Please do not use this form to request resources, your request will be rejected and you will be redirected. 

Time scale

We send Wish Lists out to the Network at the beginning of every month. Please note, it usually takes us at least one month to sort out your request.

Meeting arrangements  
Please note that if you request to be put in contact with a member of the Arts Emergency Network, you will be responsible for arranging the date and time of the meeting after you are connected with the network member. The Arts Emergency Community Team are not able to co-ordinate meeting logistics on your behalf. 

Connection Reports
After you and your mentee meet up with someone in the network, your mentee will have to send us a connection report before they can be put in contact with someone else.

For more information please see our Wish List FAQ page.

About Work Experience Placements
We love it when mentors are able to offer work placement opportunities for their mentees!  We just need you to send us some paperwork one month before the placement begins. 
To arrange a work experience placement for your mentee, the key pieces of information that we ask you to provide: 

  1. The contact details of yourself, your mentee and the organisation
  2. The dates you’re looking to host your mentee
  3. Confirmation on whether it’s online, on-site, or hybrid. Freelancers, sole-traders and organisations can offer online placements. Only organisations with an office can offer on-site or hybrid (a mix of online and onsite) placements.
  4. A completed risk assessment
  5. Expenses/wages information
  6. (If the placement is on-site or hybrid) a valid Employers Liability Insurance certificate.

Important documents you’ll need:  


Work experience guidance pack: Contains all the information you might need for running work experience. (Large text version of the guidance pack.)


Organisation code of conduct: You must read and agree to this code via this form before you offer us a work placement. (Large text version of the code of conduct.)


Select the relevant risk assessment template for you to fill out and send to us: 

On-site risk assessment template

Online risk assessment template

Hybrid risk assessment template



Meeting Report




(i.e. was it a one to one session, where did you meet, did you meet anyone else, did you talk or do an activity)




If you have a safeguarding concern please follow the guidance outlined in the introduction.




Data Protection


Safeguarding
If your mentee is under 18, you will need to be cc'd in all email correspondence and present when they meet the network member. If your mentee is under 18, and meeting is in person, you must attend the meeting with your mentee. 
Who would you like to be connected with?




Requests usually take at least 1 month to organise. If your request is time sensitive please give us a bit more info i.e. is there a particular date you need this by?

Data Protection


Placement Organisation Details










Placement Dates
Please select the start and end date of this placement.


Placement Expenses
Each Arts Emergency work experience placement should run for at least five working days. 

If the placement is unpaid and on-site/hybrid, the placement provider must also provide lunch and travel expenses.  

Placements can last up to 2 weeks/10 working days. However, if a placement is longer than five days, placement providers must pay the young person/people the Living Wage. With paid placements, providing expenses on top of the Living Wage is optional.


Our recommendation is £15 a day.

Risk Assessment


To download an on-site placement risk assessment template click here.
To download an online placement risk assessment template click here.
To download a hybrid placement risk assessment template click here.

Employer's Liability Insurance
Please check that the expiry date of your certificate is before the end date of the placement that you are proposing. 




Placement Provider Code of Conduct
Our code of conduct for organisations outlines the conduct Arts Emergency expects from all organisations we work with, whether the work is in person, online, paid or a work experience placement. These guidelines are to help your organisation treat young people fairly, with the respect and care they deserve. Please read our Organisation Code of conduct here. 

Data Protection
The information collected in this form will be used solely for the purpose of organising opportunities for our young people. It will only be shared in the context of giving young people, mentors and guardians information relevant to any activities, visits or placements that are confirmed, and we will always involve you in that process. You can read our full Privacy Policy on our website.